The Hamilton Cup is played for annually and each member club takes it in turn to host the event on a rota basis.
The selection of the team is by invitation. The team is only 12 players, and historically new people have joined and come along as others drop out. Any interested members can contact Paul Baxter but there are limited places and places are offered first to those that have supported on a regular basis and have travelled to the other clubs.
The Constitution set up to manage the Hamilton Cup is as follows;-
1.1 The Hamilton Cup is an annual team competition that was inaugurated in 1990 by the following Clubs:
Pau Golf Club, France Tenby Golf Club, Wales
Oporto Golf Club, Portugal
1.2 The founding principle of the Hamilton Cup is to promote friendships and social competition between member clubs.
2.1 Members of the Hamilton Cup are:
Pau Golf Club, France Tenby Golf Club, Wales
Kirby Muxloe Golf Club, England Golf Rias Baixas (Mondaritz), Spain
Real Club de Golf de Castiello, Spain Kennemer Golf & Country Club, Holland
Biarritz Golf Club, France
2.2 Honorary members of the Association are:
Oporto Golf Club Club de Golf do Estoril
Golf Bordelais, France Real Club de Golf de Neguri, Spain
Real Club de Golf de Bandama, Grand Canaria
3. Management Committee
3.1 The Hamilton Cup Committee is formed by all the team captains. For ease of administration for all member clubs and for the Hamilton Cup Committee, the Hamilton Cup Team Captain will be a continuous position. In the event of a Club wishing to change the Captain, the Club will notify the Committee and preferably the new Captain can be introduced at the next meeting of the Committee by the outgoing Captain. The Committee of team captains at September 2013 are:
Emmanuel Daum (Chairman), Biarritz Golf Club
Steve Evans (President), Tenby Golf Club
George Jones (Vice President), Kirby Muxloe Golf Club
Linda Evans, Tenby Golf Club
Paul Baxter, Kirby Muxloe Golf Club
Luis Quirano Moyano, Rias Baixas
Alberto Cortino, Real Club de Golf de Castiello
Hans Bosch, Kennemer Golf & Country Club
3.2 In the event that the Captain of any of the teams is different to the President/Captain of the Club represented by that team, and there is an incompatibility between the Captain of the Team and the President/Captain of the Club, they shall agree a Vice-Captain, who will act temporarily as Captain of the Team. This Vice-Captain shall be proposed to the Hamilton Cup Committee and accepted by this Committee.
3.3 The Vice-Captain will form part of the Hamilton Cup Management Committee, and may attend the Committee Meeting with voice and vote. The Vice-Captain will be relieved of his functions when the Captain and the President of the Club so decide.
3.4 The Hamilton Cup Committee has the responsibility to admit new clubs or to exclude any of the clubs presently taking part in the competition. They also have the facility to alter at any time the conditions under which the competition is to be played.
3.5 The Hamilton Cup Committee will meet annually during the playing of the tournament or at any such other time as required.
4. Hamilton Cup Teams
4.1 The teams competing in the Hamilton Cup are composed of eight players, male and female, plus a maximum of four substitutes who shall be over 35 years of age (mid-amateurs). The purpose of the competition is to promote ongoing friendship and hospitality between the clubs. It is the taking part that is the main focus of the competition and a bonus for a team to win. The aggregate handicap of the team members must not be less than a total of 80. A maximum of 20 people will be allowed from each club to attend at each competition.
4.2 If a team has not enough players to compete, it can borrow players from the host club or failing that from any of the other participating clubs providing that no player ever represents more than one team during the event.
5. Hamilton Cup Competition
5.1 The competition is a stableford format played over 36 holes on two consecutive days (normally Thursday and Friday) according to the following format. A practice day is offered for visiting teams on the Wednesday.
1st Day 18 Holes Fourball betterball (4 pairs per team)
2nd Day 18 Holes Singles (8 players per team)
5.2 The final result of each team will be the aggregate of the best three scores on the first day and the best six scores on the second day. In the event of a tied score the following cards will be counted:
Best 7th card of 2nd day
Best 8th card of 2nd day
Best 4th card of 1st day
The team that has the lowest handicaps of the 2nd day
6. Venue of the Competition
6.1 The venue will rotate around each member club in succession.
7. Protocol of the Competition
Day 1 Training Day
Evening Reception (drink and canapés) to welcome teams and hoisting of flags
Photocall of each team and of all the teams together
Day 2 First day of competition – fourball better ball
It remains to the host Club to organise a visit to a place of interest if possible/convenient.
Day 3 Second day of competition – Singles
The Captains of the teams are drawn to play together and go out before other competitors.
Annual Hamilton Cup Committee (meeting of Captains) held after playing
Presentation Dinner – presenting of cup to winning team and handout of commemorative gift to all players.
8. Hosting the Competition
8.1 The venue for the competition will rotate around each participating club. In practice this has meant that each club hosts the event on average about once in 8 years. The cost of hosting the event will include the reception drink and canapés on Wednesday evening, the presentation dinner including wine and soft drinks, and mementos for each player. All visitors (maximum 20 per club) are entitled to complimentary use of the course for the duration of the competition.
8.2 All participants and attendees at the presentation dinner will pay £30 or €30 per person towards the cost of hosting the event. The figure will be decided by the host club at the Captains’ meeting in the preceding year.
8.3 It is the decision of each club how they fund the hosting of the event. Most Captains have founded the “Hamilton Fund”. Each player who participates pays, in the year he/she visits one of the other clubs, into a home fund. For example, if each player pays €50 – so after 8 years with 8 participants a total of €3,200 will be held in the fund which should mean that the cost of hosting the event is neutral for the club. However each Club can choose their own way to finance the Hamilton Cup.
9. Reciprocation of Green Fees
9.1 A benefit of participating in the Hamilton Cup is that each club will offer reciprocal green fees to the other clubs. This reciprocal arrangement will extend to a maximum of 50 players per year, with a maximum of 8 players per day (2 starting times). Once the maximum of 50 players per year has been attained any further players will pay the member’s rate of green fee. If use is made of the reciprocal arrangement, each player has at all times to abide by the local rules of the host club. The practice of the last 24 years is that none of the participating clubs has received more than 20 visitors per year apart from the tournament days of the Hamilton Cup.
10. Nuno Carneiro Trophy
10.1 In memory of one of the founder members, Nuno Carneiro, a trophy will be presented at the presentation dinner to the team with the least overall points.
11. Hamilton Cup Association
11.1 It has been recognised that the Association needs a base address and spokesperson to represent the Hamilton Cup Committee. It has been agreed that this address will be Pau Golf Club and that the Spokesperson will be Emmanuel Daum, Chairman of the Association.